Hi there!
We’re continually looking to add fabulous new people to our team.
We’re a dynamic, fast-paced, high-energy team with the most AMAZING customers. Yes, we’re biased, but it’s true! 😉
We’re passionate about helping active and aspiring entrepreneurs, small business owners, content creators and real estate syndicators navigate the challenges of organizing and scaling a successful business.
Our super-power is our culture!
We put a strong emphasis on creating a high-trust environment where each team member can learn, grow, and contribute at a high-level.
Having the utmost confidence in our leaders and teammates allows us to consistently deliver top-notch results to our internal and external customers. And of course, have a ton of fun doing it too!
The Organize To Scale™ Team is what every entrepreneur secretly dreams about having … we’re the team they want in their corner when their vision is on the line. We show up, work hard, and persistently execute. Learn more about our mission here >>
We’re not clock-punchers, paper pushers, twiddling our thumbs and waiting for someone to tell us what to do next type of team.
We’re innovative, resourceful, dynamic, proactive, servant-minded, persistent, and always driving hard towards our deadlines so we can take a bubble bath with a bottle of wine knowing we impacted lives today!
If this sounds like you’d click with us … read on …
Our Offerings Include
The below are projects, tasks, and services we offer our clients.
✓ Calendar Management
✓ Email Management
✓ Website Management
✓ Website Design
✓ Website Development
✓ InfusionSoft Management
✓ CRM Management
✓ Webinar Management
✓ Event Management
✓ Event Planning
✓ Copywriting
✓ Proofreading
✓ Email Marketing
✓ Social Media Marketing
✓ Social Media Management
✓ Social Media Posting
✓ Social Media Engagement
✓ Content Creation
✓ Graphic Design
✓ SEO
✓ Google Analytics
✓ Keyword Research
✓ Customer Service
✓ Marketing Coordination
✓ Podcast Production
✓ Video and Audio Production
✓ Sales Funnels
✓ Bookkeeping
✓ Accounting
✓ Client Appreciation Gifts
✓ Online Research
✓ Project Management
✓ Meeting Minutes
✓ Presentation Preparation
✓ Data Entry
✓ Document Management
We operate using InfusionSoft, Salesforce, WordPress, G Suite, Google Drive, Google Calendar, Dropbox, OneDrive, AWS, Zoom Webinar, Skype, Slack, Asana, Trello, LastPass, Apple Products, Microsoft Products, Adobe Products, Facebook, Twitter, YouTube, Instagram, LinkedIn, Canva, and many more!
Our Values.
We believe a strong team is built from strong culture.
✓ High-Trust Environment
✓ Relationships for Life
✓ Extreme Ownership
✓ Outrageous Sense of Urgency
✓ Growth is Life
✓ 6 C’s – Character, Commitment, Competency, Consistency, Capacity, Compatibility
✓ Whole-Hearted Living
Getting Started.
All positions start small and grow from there. This is a 1099 contract role and each team member is required to sign a subcontractor agreement to begin work.
Work From Anywhere.
Working from your home office, kitchen or the beach somewhere - that’s up to you. You must have a strong internet connection, reliable computer and mobile phone, web camera and headphones.
How to Join Our Team.
To set you up for success, it’s important we make sure working with us is a match.
1 Tell Us Who You Are
Apply to join our team by telling us a little about yourself, your experience, and how you best get tasks done.
2 Let’s Talk
After reviewing your application, we’ll schedule an initial two-way interview to determine if it’s a match. We’ll ask you some questions and you can ask us as well.
3 Perform Sample Tasks
Based on our conversation, we’ll send you a few sample tasks to complete to make sure your raw skills are a good fit for our current needs.
4 Getting Started
If it’s a match, we’ll begin the virtual on-boarding process which includes selecting a start date, filling out the paperwork, completing the initial training sessions, and receiving your first assignments. Yay!
Open Positions.
Client Success Leader
The successful Client Success Leader assists OTS clients with scaling and maintaining a successful business and ensures that it operates in an efficient and effective manner. The CSL will apply and maintain the OTS standard for its clients while working with internal resources to complete client tasks.
Project Coordinator
The successful Project Coordinator manages daily tasks and coordinates with internal and external resources to accomplish goals set by the brands and the Client Success Leaders. The Project Coordinator will ensure all tasks are completed in a timely manner by the client and internal resources responsible for task completion.
Human Resources Coordinator
The successful Human Resource Coordinator will facilitate daily HR functions like keeping track of employees records and supporting the interview process. Perform tasks with a focus to grow our company’s talent pipeline and improve our sourcing tactics.
Marketing Coordinator
This role is responsible for planning and executing marketing and PR initiatives for internal and external brands and clients. Projects are managed in 90-Day cycles with task management taking place within ClickUp
IT Support Analyst
The successful IT Support Analyst will provide technical assistance to OTS staff. Duties will include ensuring optimal use of hardware and software technologies, enhancing system performance, and securing data. Advisement on IT equipment upgrades may also be required.
Technical Coordinator
The successful Technical Coordinator will be implementing, maintaining, and supporting various technical tasks and applications for both internal and external clients. The Technical Coordinator will be responsible for managing a queue of assignments and issues to be worked and resolved quickly and effectively.
Administrative Lead
The successful Administrative Lead ensures all project tasks are assigned and completed according to OTS standards in an efficient manner. Workload balancing, staff support, and third-party vendor management will be a requirement to successfully handle all facets of the OTS Administrative business.
Administrative Coordinator
The successful Administrative Coordinator maintains and supports the operational infrastructure for clients and internal stakeholders. The AC collaborates with internal teams to complete project tasks in an efficient, effective, and timely manner.
Meet Our Team.
The people who make Organize To Scale™ amazing!
Staci Gray
Founder and CEO
We're motivated by Simon Sinek’s vision of ... a world where people wake up every single morning inspired, feel safe wherever they are and end the day fulfilled by the work that they do. We believe we can be that for you and you for us. And together we can create this for our clients.
Jess Y.
Human Resources Manager
Every single person working for OTS is specifically chosen because of who they are and how they will support our vision and our culture. Our teams are full of people who take personally their impact with our clients. It’s not just a job, but a mission. It’s such an honor to help bring the best of the best to continue to build our OTS teams! Each day brings something new, and working with a solid group of hardworking individuals makes every moment worth all the effort we have to offer!
Yolanda K.
Operations Leader
Since joining the team, I have developed new skills in areas that I would have never had the chance of exploring in my corporate role. Staci encourages self-development, work-life balance, and a culture of integrity, honesty, and teamwork. Staci's strong leadership is why so many successful entrepreneurs have chosen the OTS team to help them scale their business. We are an important piece of the puzzle in helping them get their business to the next level.
Stefanie S.
Tech Leader
I am so proud to be a part of the OTS team! There's something about working with like-minded people, who all bring different skills, knowledge, and energy to the table, that makes it exciting to go to work everyday. Knowing you work with an incredible team of people who want the best for each other, challenge each other to grow, and cheer each other on every step of the way is incredibly powerful and motivational.
Sylvana C.
Operations Coordinator
I've never been more proud to be part of such a high-energy team like OTS! The culture, trust, and leadership that exists in our work environment are unmatched. I've had the opportunity to experience personal and professional growth by working alongside incredible individuals that motivate and inspire me in all aspects of life!
Emily D.
Operations Coordinator
Working with people who share the same vision and are dedicated to the mission truly creates a family environment where everybody is there for each other. There is a genuine spirit of cooperation and shared goals all revolving around helping the clients that I have not found anywhere else. We all support each other and work together to offer creative feedback and then make our clients' and our ideas a reality!
Krista M.
Digital Marketing Coordinator
I love having such a talented, friendly, dependable team and leader just a text or email away. When you work with great people for a company with values that align with your own, it doesn't feel so much like 'work'. The culture is a special thing to be a part of.
Sarah J.
Administrative Coordinator
I am grateful for the flexibility to work from home in the timing that works best for my family while still feeling valuable and productive. I also I enjoy learning from our clients; they are passionate about what they do and it is contagious.
Tina L.
Administrative Coordinator
Being a part of this passionate, results-driven team is truly rewarding! Organize to Scale is a breath of fresh air not only for their clients, but for their team as well. When you have the pleasure to work with Staci & the OTS team, you can count on them always being in your corner, and having your ideas, passions and values at the forefront.
Amy R.
Administrative Coordinator
I am so fortunate to be on the OTS team! Being part of such a driven, passionate group of creative thinkers is a fantastic opportunity to thrive and grow. The remote work infrastructure at OTS provides the perfect balance of freedom, flexibility, and support. It’s a place where the right person can truly shine! I love that we get to help our clients reach their greatest goals. It’s so gratifying to know we’re helping to make hard work pay off and dreams come true. When I found OTS, I found my home!
Rosa O.
Success Coach
If you want to achieve higher levels of success, who you surround yourself is extremely important. You are going to want to be part of this team! Staci is an example of a true leader. She leads with her heart and by example. I am proud to know her and its an honor to be part of her team.